Administrator

  • Job Description: Administrator, Office-Based

  • Position: Administrator

  • Reporting To: Operations Manager

  • Salary Range: Up to £23k (fte) dependant on relevant experience, pro-rated according to Contracted hours, 20 - 25 hours per week over 4 or 5 days, paid monthly in arrears

  • Start Date: Immediate

  • Holiday: 25 days per full calendar year, pro-rated according to Contracted hours, increasing with length of service, plus public holidays

 

Summary Of Duties:

  • General administrative & reception duties (greeting visitors, answering phone, updating holiday & absence calendar, general paperwork & filing)

  • Processing Orders received from Customers and entering onto Sage

  • Responding to Customer information requests, tracking Orders and keeping Customers informed of progress

  • Monitoring outstanding Sales Orders and reporting on Order Book value (weekly)

  • Despatching deliveries on Sage and the production of delivery paperwork

  • Booking deliveries by pallet network or courier if required

  • Obtaining Quotes from suppliers and updating prices on Sage

  • Placing Purchase Orders on suppliers and adding suppliers to system as required

  • Booking in of goods received on Sage

  • Monitoring outstanding Purchase Orders and chasing as required, by telephone or email

  • Monitoring and replenishment of Consumable Stocks (e.g: staff welfare items, stationery, production consumables, PPE)

  • Maintaining the Company Pricing Database and other Company records

  • Any other reasonable duties as required by the business

 

Key Skills & Person Specification (including but not limited to):

  • Excellent attention to detail and able to work with a high level of accuracy, both written and typed

  • Solid organisational and workload management skills, and able to respond to changing priorities

  • Confident & effective communication and listening skills, on the telephone and in person

  • Awareness of the provisions of the DPA & GDPR and able to use integrity when handling sensitive information

  • A very good standard of literacy and numeracy

  • Computer literate, and proficient in Excel & Sage (or similar package)

  • Self-disciplined, positive and outgoing

  • Friendly and professional communication style

  • Able to work unsupervised and as part of a team

 

Essential Experience:

  • Administrative, Finance or Purchasing experience is essential

 

NB:   This Job Description is provided to assist the Employee in understanding the principal duties of the role.  It may, however, be amended from time to time by the HR Department as the job evolves, in consultation with the Employee, without any change to the level of responsibility or remuneration appropriate to the grading of the position.

 

To apply for this position, please write a covering letter detailing your salary expectations, enclosing your current CV and any other relevant supporting material to:

 

Alan Holcombe

Uniform Engineering Ltd

Unit 5 Commerce Way

Highbridge

TA9 4AG

or by e-mail to:  alan@uniformengineering.co.uk

 

Deadline for applications: strictly 5pm, Wednesday 30th June 2021

 

Applicants who demonstrate competency in the key selection criteria and most closely match our requirements will be short-listed for a brief telephone Interview soon after the closing date.  If you are successful at this first stage, you will be invited to a more formal Interview at our manufacturing site.

 

All applications received by post, e-mail or delivered in person by this time will be acknowledged.

Uniform Engineering cannot accept responsibility for late applications or those lost in the post or e-mail system.

 

Uniform Engineering Ltd is an Equal Opportunities employer, and positively encourages applications from those who meet our selection criteria from all areas of society.  We select candidates for interview based on their skills, qualifications and experience, and recruit individuals who we believe have the right mix of personality, talent and potential to succeed within our Company.  We are committed to the fair treatment of our staff, existing and potential, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical / mental disability, reprimands, cautions, convictions, outstanding criminal proceedings, historical criminal records or other offending background.  We absolutely undertake, therefore, not to discriminate unfairly against applicants on any grounds.  Please ensure, however, that you have ‘entitlement and eligibility’ to work in the UK before applying, as it is unlawful to employ anyone who does not.

 

Information held by Uniform Engineering Ltd complies with and is stored in accordance with the ‘General Data Protection Regulation 2018’.  By submitting your Application for this role, you agree to us sharing your data with relevant personnel for the purpose of this recruitment campaign, and thereby consent to any such details being used in line with this Regulation.

 

Candidates must understand that any offer of employment by Uniform Engineering Ltd is subject to proof of the right to work in the UK, the receipt of references acceptable to the Company, the successful passing of a ‘DBS’ or ‘Security Clearance’ check if relevant to the position offered, and a satisfactory medical examination if required.

 

By submitting your Application, you understand that any intentional mis-statement or misleading information written as part of your Application or CV, or discussed during any subsequent interview, may render this Application and any subsequent Contract invalid, and you are therefore declaring that the information and facts contained in your Application and any accompanying support material submitted by you for this position are, to the best of your knowledge, true and complete.

 

No Agencies please